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Please Fill Out The Application Below To Become A Vendor

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2026 VIRGINIA

MARKET COLLECTIVE RETAIL/PRE-PACKAGED BAKED GOODS VENDOR FORM

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VENDOR REGISTRATION & PRICING


🛍️ RETAIL & SNACK VENDORS: $65 Per Event | 2-Event Bundle: $104 (Save 20%)


🪑 OPTIONAL TABLE RENTAL: $15 Per Table


⚠️IMPORTANT REGISTRATION & VENDOR INFORMATION


Approval & Payment: Spaces are limited, subject to approval, and secured only after payment. All payments are non-refundable.


Bundle Deals: Save 20% when registering for two eligible events. Full payment is required before the first event.


Weather & Postponements: Organizer-canceled or postponed events receive vendor credit toward an eligible future event.


Late Registration: Applications or payments submitted during event week or after deadlines incur an additional $10 fee.


Vendor Requirements: All vendors must follow applicable city regulations, permits, insurance, and event policies. Proper tent weights and necessary equipment are required.


Food & Beverage Vendors: All food and beverage setups must have valid ServSafe Certification.


Event Instructions: Setup times, vendor placements, and event details will be emailed before each event.


City Requirements: https://www.mgstudiosllc.com/cityrequirements

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ALL FOOD AND BEVERAGE VENDORS MUST FILL OUT THE FOOD & BEVERAGE APPLICATION!

If you are selling prepackaged baked goods, you do not have to fill out the food & beverage application.

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VENDOR RESPONSIBILITY


Even if you receive an invoice or make payment, it is YOUR responsibility to review and obtain all documentation required by the city where you choose to vend.


Requirements vary by locality. Depending on your business, products, and selected event, additional licenses, permits, approvals, insurance, or other documentation may be required.


Receiving an invoice or making payment does NOT mean you have satisfied city requirements.


Please review all applicable requirements before submitting payment. Failure to obtain required documentation may result in you being unable to participate.


PAYMENT POLICY


ALL VENDOR PAYMENTS ARE FINAL AND NON-REFUNDABLE.

Please make sure you are available for your selected event and able to meet all applicable requirements before submitting payment.

📩 QUESTIONS?


Text 757-334-2284 or email virginiamarketcollective@gmail.com

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Which dates are you interested in vending at?

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Would you like to bundle your first two dates?
YES
NO

IF YOU BUNDLE, YOU MUST PURCHASE THE BUNDLE DEAL BEFORE THE FIRST CHOSEN EVENT.

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AfterPay is a Pay Later option that allows you to pay an invoice in 4 bi-weekly payments so you do not have to pay the full amount at one time.

THIS IS ONLY VALID FOR INVOICES THAT DO NOT HAVE A PAYMENT SCHEDULE!!

Do you want AfterPay added a payment option for your invoice? (Additional 6.5% added to invoice)
YES
Not At This Time

(Invoices that want AfterPay added as a payment Option require an additional 6.5% added to invoice)


Example:

 $65 + 6.5% = $69.22

Afterpay splits your total into 4 biweekly payments of $17.30


OR


$160 + 6.5% = $170.40

Afterpay splits your total into 4 biweekly payments of $42.60

KEEP IN MIND OUR INVOICE DO ACCEPT KLARNA, AFFIRM, AFTERPAY, AND OTHER PAY LATER OPTIONS.

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IF YOU HAVE SELECTED MULTIPLE EVENTS, WE WILL SEND YOU AN INVOICE THAT WILL BE THE PRICE FOR ALL EVENTS.


YOU WILL ONLY HAVE TO PAY FOR ONE EVENT AT A TIME. IF YOU CHOOSE TO NOT VEND AT THE OTHER EVENTS NOTIFY US AND WE WILL ADJUST THE INVOICES.

Are you independent, or a representative or provider of a larger brand?
INDEPENDENT
PART OF A LARGER BRAND
Do you need to rent a 6 foot table? Cost is $15 per table/day.
1 TABLE
2 TABLES
NO TABLE NEEDED
What products or services will you provide?

Virginia Food Cottage Laws

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(Optional but recommended) If you have a picture or file of your menu, you can upload it here:

Do you have a business license?
YES
NO
Will obtain one before the event.
Don't need one for event I'm signing up for.

(IF YOU ARE VENDING IN PORTSMOUTH THIS IS A REQUIREMENT AND EASY TO OBTAIN)

Even if you are not vending in the City of Portsmouth, we recommend getting a business license as may be needed for other cities we plan to go to!

A BUSINESS LICENSE IS REQUIRED IN ORDER FOR YOU TO VEND IN THE CITY OF PORTSMOUTH.

HAMPTON WILL ACCEPT A BUSINESS LICENSE FROM ANY LOCALITY.

NO BUSINESS LICENSE IS REQUIRED FOR CITY OF HAMPTON.

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YOU MUST INCLUDE MINOR DETAILS. Very short or no detailed descriptions will get your application denied! DON'T LET IT BE YOU!

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Multi-line address
How did you find out about us?

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Please review the following important information before submitting your vendor application.


1. Application Review

Submitting an application does not guarantee acceptance. All applications are reviewed to ensure a balanced vendor mix and to avoid duplicate vendor categories. By completing this application you understand that WE ARE NOT RESPONSIBLE FOR LOST, STOLEN OR DAMAGE ITEMS.


2. Invoice & Payment

If approved, you will receive a Square invoice from Virginia Market Collective Your vendor space is not reserved until the invoice is paid in full.


3. No Refund Policy

All vendor fees are non-refundable and non-transferable. ALL EVENTS ARE RAIN OR SHINE! We reserve it right to make exceptions based on communications provided by the vendor.


4. Vehicle Policy

No vehicles are permitted in the selling zone during the event UNLESS AUTHORIZED.


All vehicles must be removed from the vendor area before the market opens and may only re-enter after the event has ended.


Vehicles may only enter the selling area during the event if permission is granted by the event organizers on-site.


5. Outdoor Market

All vendor spaces are outdoors. Vendors must bring their own setup including:

  • Tent

  • Tables

  • Chairs

  • Proper tent weights (minimum 40 lbs per leg)


WE DO OFFER TABLE RENTALS ($15 PER TABLE)


6. Weather Policy

Markets may be canceled for severe weather conditions.


If an event is canceled due to weather, vendor fees will be variable credit towards a future market date and vendors will not need to submit another application. We are not offering any refunds for cancled/postponed events


7. Communications

By submitting this application, I consent to receive marketing and communication materials from MG Studios LLC, including but not limited to SMS (text message) and email marketing, and understand that I may opt out at any time.

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